How do you start a trucking company and get loads with new authority?
Register with FMCSA for a USDOT number and MC operating authority, file a BOC-3, register for UCR, get the required insurance, and set up IRP plates, IFTA, an ELD and a drug and alcohol program where they apply. Then set up factoring and broker accounts. With new authority, expect some brokers to say no at first, and focus on those that accept new carriers.
If you want to know how to start a trucking company, the path is clear but has many steps. The paperwork comes first. Then comes the hard part: how to get loads with new authority when many brokers want carriers with history. This guide walks through both.
Rules change, and some depend on your state, vehicle weight and type of freight. Treat this as a general overview and confirm every requirement with FMCSA and your state agencies before you rely on it.
Step 1: USDOT number and MC authority
Most interstate carriers need a USDOT number. For-hire carriers moving regulated freight across state lines also need operating authority, often called an MC number. Both are applied for through FMCSA.
After you apply, there is a waiting period before your authority becomes active. You cannot haul under your own authority until it is active. See our guide on how to get an MC number.
Step 2: BOC-3 filing
A BOC-3 names a process agent in each state where you operate. It is usually filed by a process agent company on your behalf. Your authority will not be activated without it.
Step 3: UCR registration
The Unified Carrier Registration is an annual registration and fee for interstate carriers. Keep it current every year.
Step 4: Insurance
FMCSA sets minimum liability insurance levels for authorized carriers, and your insurer files proof with FMCSA. Many brokers ask for more coverage than the federal minimum, along with cargo insurance. Ask brokers what they require before you buy a policy.
Step 5: IRP plates and IFTA
- IRP (International Registration Plan) apportioned plates are generally needed for interstate trucks over certain weights.
- IFTA (International Fuel Tax Agreement) covers fuel tax for qualified vehicles running in more than one state. You file quarterly returns. See IFTA filing help.
Step 6: ELD
Most carriers must record hours of service with an electronic logging device. Some exceptions apply, so check the FMCSA rules for your operation.
Step 7: Drug and alcohol consortium
If you or your drivers need a CDL, you will generally need a drug and alcohol testing program, including pre-employment testing and random testing. Owner-operators usually join a consortium. You will also use the FMCSA Drug and Alcohol Clearinghouse.
Step 8: Factoring and banking
Brokers often pay in 30 days or more. Freight factoring pays you sooner for a fee. Set it up before your first load so cash flow does not stop you. Read freight factoring for owner-operators explained.
Step 9: Broker setup
Before a broker gives you a load, you complete their carrier packet. Expect to send:
- Your MC authority letter
- Certificate of insurance
- W-9
- Signed broker-carrier agreement
- Factoring notice of assignment or bank details
Keep these as ready-to-send files on your phone.
How to get loads with new authority
New authority is a real hurdle. Some brokers set minimum time-in-business rules. Others will work with you if everything is in order. Here is what helps:
- Find brokers that work with new authority. Ask each broker about their rules for new MC numbers, and keep a list of who says yes.
- Have a clean, complete packet. Missing documents slow setups.
- Be flexible at first. Wider lanes and shorter loads can help you build history.
- Deliver on time, every time. Good service is how new carriers become repeat carriers.
- Communicate. Send check calls and pickup and delivery updates without being asked.
- Keep insurance and authority current. A lapse can stop setups fast.
Worked example: one dry van, 2-month-old MC
Say you have one dry van and a 2-month-old MC. Your first good week looks like this (example numbers only):
- 3 loads, 1,900 loaded miles at an average $2.80 per mile: 1,900 x $2.80 = $5,320 gross.
- 200 deadhead miles, so 2,100 total miles.
- Fuel at about 6.3 mpg (a common average for combination trucks): 2,100 / 6.3 = about 333 gallons. At an example $4.00 a gallon, that is about $1,333.
- Dispatch at 5%: $5,320 x 0.05 = $266.
- Factoring at an example 3%: $5,320 x 0.03 = $159.60.
Left after fuel and fees: $5,320 - $1,333 - $266 - $159.60 = about $3,561. Insurance, truck and trailer payments, maintenance, tires and your own pay still have to come out of that.
This is why new carriers must know their numbers. Check yours with the cost per mile calculator and the break-even calculator.
Do you need a dispatcher for a new trucking company?
Not always. But new carriers often have no broker contacts and lots of paperwork. A dispatcher for a new trucking company can handle broker setups, load search, rate negotiation and billing while you learn the business. Look for a dispatcher that works with new authority and lets you approve every load.
How Texas Solutions helps new carriers
Texas Solutions Truck Dispatch offers dispatch for carriers with new authority from day one. We help with MC authority setup, DOT compliance questions, broker carrier packets, factoring setup, invoicing and IFTA filing. We dispatch dry van, reefer, flatbed, step deck, power only, hotshot, box truck and straight truck.
We are not a broker or motor carrier, loads are booked under your own authority, and we never guarantee loads or rates. The fee is a percentage of weekly gross (5% semis, 8% hotshot, 10% box and straight truck, OTR) with no setup fee or contract, and your first load is dispatched free. Learn more about dispatch for new authority or get a free estimate.
Frequently asked questions
How do I get loads with new authority?
Get set up with brokers that accept new MC numbers, keep your documents ready to send, use load boards, and call brokers directly. A dispatcher for a new trucking company can help by knowing which brokers are more likely to work with new carriers.
Do brokers work with new authority?
Some do and some do not. Many brokers set their own minimum time in business or other requirements. Others accept new MC numbers if your insurance, safety setup and paperwork are in order.
I have one dry van and a 2-month-old MC. How do I get loads?
Focus on brokers that accept new authority, keep a complete carrier packet ready, be flexible on lanes at first, and run every load on time to build a track record. A dispatcher that works with new MC authority can speed up broker setups.
What do I need to start a trucking company?
Generally a USDOT number, MC operating authority for for-hire interstate freight, a BOC-3, UCR registration, insurance, IRP and IFTA where they apply, an ELD, and a drug and alcohol program for CDL drivers. Always confirm current rules with FMCSA and your state.
Can a dispatcher help a brand-new trucking company?
Yes. Texas Solutions works with brand-new MC authority from day one, helping with broker setups, load search and paperwork. We can also help with MC authority setup and DOT compliance questions.
