Trucking Back-Office Services
The paperwork behind every load, handled: broker setups, invoicing, detention and lumper collection, factoring, IFTA, DOT compliance and MC authority setup.
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What is back-office services from Texas Solutions?
Texas Solutions handles trucking back-office work alongside dispatch: broker carrier packets and carrier setup with brokers, rate confirmations, invoicing and billing, detention and lumper fee collection, factoring setup, IFTA filing, DOT compliance help and MC authority setup. Dispatchers are available 24/7, and the first load is dispatched free.
These are trucking paperwork services and trucking compliance services in one place: rate negotiation for truckers, IFTA filing services, and factoring for trucking companies set up and coordinated by the same team. Hauling the load is half the job. The other half is the carrier packet before it, and the invoice, the detention claim and the fuel tax report after it. Missed paperwork means late pay and money left on the table.
Our team handles that paperwork as part of dispatch, so the same people who booked the load make sure it gets billed and paid. Ask us what is included for your truck when you get your estimate.
Broker setup and load paperwork
- Broker carrier packet setup: MC authority, W-9, certificate of insurance, notice of assignment.
- Carrier setup with new brokers before you need the load.
- Rate confirmations checked against what was negotiated.
Billing and getting paid
- Invoicing and billing brokers with the rate confirmation, bill of lading and receipts.
- Detention and lumper fee collection, with times and receipts documented.
- Factoring setup and coordination with your factoring company, if you factor.
Back-office prices
- Factoring setup: $132 one-time.
- IFTA filing: $83 per quarter. Form 2290: $50.
- Collections: free for dispatch clients; 11% of the amount recovered for others.
- Bookkeeping setup: $165 one-time. Compliance and permits package: $165 one-time.
- Government fees, insurance premiums and taxes are paid directly by you.
Compliance and authority
- IFTA filing support: mileage and fuel records by state each quarter.
- DOT compliance help: keeping filings, insurance and records current.
- MC authority setup for new trucking companies.
- ELD and dispatch support: planning loads around your available hours.
What our back-office services includes
- Broker carrier packets and carrier setup with brokers
- Rate confirmations, invoicing and billing
- Detention and lumper fee collection
- Factoring setup and coordination
- IFTA filing, DOT compliance help and MC authority setup
- Dispatchers available 24/7
Back-Office Services costs
Factoring setup is $132 one-time, IFTA filing $83 per quarter, Form 2290 $50, bookkeeping setup $165, and collections are free for dispatch clients (11% of the amount recovered for others). Government fees, insurance premiums and taxes are paid directly by you.
Back-office services
- Factoring setup $132, one-time
- IFTA $83 per quarter, Form 2290 $50
- Collections free for dispatch clients
- Bookkeeping setup $165
Miles and fuel by state for your quarterly return.
Billable hours and pay from arrival, release and free time.
Surcharge per mile and per trip by your contract's method.
Back-Office Services questions
Which dispatchers also handle paperwork and invoicing?
Texas Solutions does. Along with load search and rate negotiation we handle broker packets, rate confirmations, invoicing, detention and lumper collection, factoring setup, IFTA filing, DOT compliance help and MC authority setup.
Do you offer factoring and dispatch together?
We are not a factoring company, but we set up and coordinate factoring for you: notice of assignment in your broker packets and invoices sent to your factor.
Can you file my IFTA?
Yes. We help prepare and file your quarterly IFTA return from your mileage and fuel records. Rates change each quarter, so we work from the current IFTA tax rate matrix.
Do you help with detention and lumper fees?
Yes. We document check-in and check-out times and lumper receipts and bill them with the load. Detention pay depends on the terms in your rate confirmation; try the detention pay calculator to estimate it.
Is Texas Solutions a freight broker?
No. Texas Solutions is a truck dispatch service that works for the carrier. We are not a motor carrier or freight broker. Loads are booked under your own authority, and you approve every load before it is booked.
Ready to keep your truck loaded?
Semi trucks 5%, hotshots 7%, box trucks 8% of weekly gross. First load free. 24/7 dispatchers. No long-term contract, no setup fee.
Calculate your dispatch fee · Call · Text · WhatsApp · Request a callback